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Conference,Seminars,Workshop packaging/planning and Supply of Conference Materials

• A Conference is generally understood as a meeting of several people to discuss a particular topic. It is often confused with a convention,colloquia or symposium.

While a conference differs from the others in terms of size and purpose. At a conference,innovative ideas are thrown about and new information is exchanged among experts.

• A seminar may be for the purpose of education,such as a lecture,where the participants engage in the discussion of an academic subject for the aim of gaining a better insight into the subject. Such seminars often consist of workshops and the presentation of white papers. 
• A workshop is a meeting at which a group of people engage in intensive discussions and activity on a particular subject or project.
Workshop get participants fully involved in the learning process,small and large group discussions,activities and exercises,opportunities to practice applying the concepts that are presented. Many conferences offer a variety of workshops on different topics.
• A seminar is organized to discuss a particular topic. They are usually educational in nature and attendees are expected to gain new knowledge or skills at the end of the seminar.
• A workshop is more of a hands-on experience for the participants with demonstrations and activities,the amount of time one speaker addresses the group is limited.
• Packaging design workshop
Packaging was originally designed for practical purposes. Nowadays,packaging serves as much more than just the protection of a product.
Packaging tells you more about the contents. Creativity is often a major part of innovative packaging solutions.
Steps to take in planning the workshop
1. Define the objective of the workshop.
2. Determine the needs of workshop participants.
3. Create an outline for your workshop presentation.
4. Assign an estimated length of time to each item on the outline. (Important to give breaks during the workshop)
5. Once you complete your outline,practice giving your workshop presentation.
Creating supporting materials for a Conference.
1. Prepare handouts for participants: Convert presentation outline into an agenda for participants or prepare hardcopy handouts of important information or graph.
2. Use visual tools: Presentation tools,movies,pictures and other elements may be useful in conveying particular concepts or skills. Choose visual tools that compliment your presentation and do not distract attention away from your core message or objective.
3. Use web-based tools,if applicable.
4. Set up the room or space to encourage discussion.  
5. Incorporate interactive activities into your workshop.
6. Include a question and answer section.

Supplies needed for Conference
The following materials and supplies needed to ensure a conference smoothly:
1. Diary/Timetable: Conferences are busy places with lots of people to speak,so it’s important to keep track of everything you need to do. A diary or timetable keeps you organized and on track so you don’t miss anything important.
2. ID: All conferences need each participant to present some form of ID to get in,without an ID you could end up being a little embarrassed.
3. Lanyards: are lifesavers at conferences,perfect for keeping your ID on show. Lanyards can also be branded,making them an excellent marketing tool. Something you can use to get your company’s name and logo in the minds of potential customers.
4. Brochures and Promotional materials: If you’re exhibiting at a conference,a healthy supply of brochures and other promotional materials is needed. So people can take home with them eg: flyers.
5. Business cards: A personal promotional material. You can easily pass your details onto those you network with,which will hopefully result in increased business leads,new partnerships or job opportunities.
6. Presentation materials: Equipments like microphone,projector is needed for presentations at a conference. Make sure all your presentations are backed up,the last thing you want is for your laptop to be corrupted right before you go on stage. Backup everything onto a USB flash drive or on a cloud server,to be sure of a fail-safe in case the worst happens. 
• For smooth running of a conference,the following must be adhered to:
1. A backup plan to handle emergencies is always mandatory.
2. The planning and administrative committee should have clear roles and responsibilities assigned. 
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